Introduction to Administration

• Cadre control of Sr. AOs (Gr.A) & Group 'B' officers (Civil) including transfer, posting, leave, increment etc.
• Service Books/Personal files maintenance of Gr. A & B staff
• Permissions under Conduct Rules to PAG(AUDIT-I)'s staff
• Issue of NOC for Passport, Permission/NOC for appearing in exams to PAG(AUDIT-I)'s staff
• Service Association matters (03 Associations)
• Deputations
• Annual Property Returns
• Mutual transfers

• Cadre control of Gr. "B" (non-gazetted except Supervisor) & Group 'C' staff including transfer and posting as cadre controlling.
• All Pension cases of PAG(AUDIT-I)
• Recruitment of Group 'C' through SSC/Sports Quota and Compassionate appointment. Verification of douments as cadre controlling.
• Preparation of Gradation List as cadre controlling.
• Work regarding permission for purchase and sale of movable/immovable property of officials in Pay Level-1 to Pay Level-7. 
• Work regarding Document Verification of officials in Pay Level-1 to Pay Level-7. 
• All types of pay fixation and pay anomaly cases of all cadres (including retired officials).

• Medical, TA and LTC claims of all cadres
• Sanction of HBA, Computer and medical advances

• Preparation of pay bills of Group ‘A’,’B’ & ‘C’ employees.
• Preparation of bills of GPF, HBA, CEA and all advances to officials.
• Preparation of contingency bills
• Control over budget through submission of monthly expenditure reports to CAG.
• Income Tax Deduction.

• APARs
• Preparation of promotion panels in respect of Supervisor & Above.
• Review under FR 56(j) on attaining the age of 50/55 years of age/ under FR 56 (l) & Pension Rule 48 (1)(b) on completion of 30 years of service
• Preparation of MACP panels

• Tribunal and Court cases and other legal matters
• Examinations
• Trainings- In house & RTI Nagpur
• Disposal of applications/appeals under RTI Act

Training

•  Preparation of In-house training calendar for General Courses and Nomination of Officer/Officials for these courses.
•  Organization of In-house training and Workshop.
•  Nomination for In-house Computer training organized by IS-Wing
•  Nomination of Group Officers, Gr. A & B Officers and Gr. B & C Staffs for RTIs/RTCs and various other Training Institutes.

Examination

• Quarterly Typing Test
• SAS Preliminary Exam
• Departmental Exam for Auditors (February & August)
• Self-Learning Module
• Incentive Exam for Sr Auditors
• DEO Gr ‘A’ to DEO Gr ‘B’ Evaluation Test
• Limited Departmental Competitive Exam for Clerks
• Speed Test for Stenographers
• DEO Gr ‘B’ to DEO Gr ‘D’ Evaluation Test
• Evaluation test for Promotion to the post of SAO.
• Evaluation test for Promotion to the post of Assistant Audit Officer.

• After  entering   the  various  dues  received  from  Section  Admin-13   and Admin-14   in BTR, forward  them to Pay and Accounts  Office  for  payment.
• After   bill   payment,   maintain   payment   related   information   such  as Token  no.,  Voucher No.,  e-payment  date etc. and enter the bill in register.
• Depositing  of Cash Receipts  such as RTI, Rent, License  Fees & water  charges and refund of any other  type  of advance  etc.  through   Challan  and depositing   the receipts   received in the form  of Cheque/Demand   draft  in SBI Main  Branch.
• Receiving  payment  of received  postal amount  from  the  post office.
• Maintaining   cash register  related  to total  receipts  and deposits.
• To have  better   control over  cash,  concurrent  checking  of  all entries  made  in  the  cash book  should  be done  by the  assistant  audit  officer  nominated   by the head of the  office every month.
• Maintenance    of  accounts   of  Imprest   Fund   and  ensuring   supply   of  required   amount under Imprest   Fund.

• Hindi translation work
• To ensure Implementation of Rajbhasha Act. 
• Publication of Official Half Yearly magazine 'Gopadri'.
• Town Official language Implementation Committee, Gwalior related works. 
• Publication of Joint Yearly magazine "Prayas“ of Town Official language Implementation Committee, Gwalior

• Control of MTS
• Receipt & dispatch of dak
• Library (Departmental/Official: Hindi-778, English-2638, Other Books: About 1200)
• Stationary
• Old Records
• Estate Management Functions
• Quarters (640), State Bungalows (03), Guest Houses (02) Community Hall

• Housekeeping functions.
• Purchase of other than IT & stationery.
• All payments of electricity and telephone bills .
• Maintenance of photocopiers and other miscellaneous articles, staff car.
• Outsourcing of contingent persons.
• Control of Budget
• Deals with Budget under office expenses.

• Controlling section of FAAS-1 & FAAPs
• Preparation of Annual Performance Report
• Correspondence with respect to Audit Notes, Objection Book cases and cases relating defalcation, fraud & loss (Grant No. 05,13,14,16,17,18,27,30,39,40,43,44,47,50,53,54,59)
• Issue of Audit Certificate in respect of State Plan, Central Sector and Centrally sponsored schemes in relation to above Grants.
• Audit of financial and administrative sanctions relation to the Grants mentioned above.

• Supporting section of FAAPs.
• Follow up of Audit Notes, Objection Book Cases, and Loss-defalcation Cases related to the allotted departments.
• Issuance of Audit Certificates w.r.t. State Plan, Central Sector, and Centrally Sponsored Schemes.
• Audit of financial and administrative sanctions w.r.t. the allotted departments.

• FAAP-I deals with local Financial Attestation Audit of vouchers relating to 27 Grants (as in FY 2024-25) received in O/oPAG (A&E)-I & II, Gwalior
• FAAP-II deals with local Financial Attestation Audit of vouchers relating to 27 Grants (as in FY 2024-25) received in O/oPAG (A&E)-I & II, Gwalior, Correspondence with FINAAT section for gathering sampled vouchers, TC Sections.
• FAAP-III deals with GPF vouchers and Monthly Appropriation Account in O/o PAG (A&E) I&II, Gwalior, Correspondence with O/o PAG (A&E) I&II, Gwalior to get correct data  regarding GPF accounts of  State Govt. Officials.
• FAAP 20-21 Audit of monthly accounts relating to Rural Engineering Service, Correspondence with FINAAT section for gathering sampled vouchers, TC Sections.