Administration
- Administration Section.
This Section consists of (i) Administration Wing (ii) the Bill Group and (iii) Cash Cell under the supervision of a Senior Audit Officer.
Administration Wing: -
The Administration Wing besides the general administration of the office, is entrusted with the works relating to Recruitment, Promotion (along with different rosters, as prescribed from time to time), Confirmation, Resignation, Deputation, Transfer of Staff, Preparation of Gradation List, arrangement of different Departmental Examinations, work in connection with the Subordinate Accounts Service Examination (Commercial), Revenue Audit Exam, Continuous Professional Development Test, Budget, Staff Proposals, arrangement for retirement benefits, maintenance of Service books / Leave Accounts, preparation of periodical Returns, collection of data to serve as a fair index of the volume of work done, inventories of dead-stock, arrangements for custody and issue of stationery articles and maintenance of old records.
The Bill Group: -
The Bill Group prepares the Pay Bills and other subsidiary Bills, including Government contribution to the new pension scheme, arrange payment for advances relating to TA/ LTC. etc and scrutinizes the TA./L.T.C./Medical/Contingent bills for authorization of payment. It also prepares bills for the advances from the General Provident Fund advances and final withdrawals. Records of Central Government Employees Insurance Scheme are maintained and the bills connected therewith are prepared. Newspaper Bills, Children Education Bills are also reimbursed by Bill Group.
Cash Cell: -
Cash Cell consists of two staffs, one Cashier and one MTS. Cash cell maintains one Cash Book (GAR-3). As salary are paid through ECS to all group of employees, only few transactions are made in Cash Book. Contingency expenditure, Permanent Advances are made in Cash. Medical, T.A. and other payments are made through ECS. As cash transaction is not done daily, entry in Cash Book is made only in transaction days and the DDO (Sr. AO, Admin) verifies and puts his initial on the very day.
Cash cell maintains one Bill Register (GAR 9). All bills are entered in this register.
Cash cell maintains one ‘Register for Valuables (GAR 5)’. Receipt of Audit Fees, Receipts of all Scrap sales, receipt of drafts and Cheques are recorder in this register and those are deposited to the bank on the very day through challan.
Money receipt of cash payment is maintained in GAR-6. Cash cell also maintains an ‘Undisbursed Register’, ‘Challan register and File’, ‘Cash verification File for Group A (‘external’ and ‘internal who is not in charge’) and Group B (internal) separately’, ‘Bill Transit Register (GAR-10)’.
Receipt and Despatch Cell: -
This office have Centralised Receipt & Despatch Wing. From Centralised Receipt & Despatch letters are sent and received to/from different sections viz. Administration, Report, DVC-Hq., IOCL etc. The required service postage stamps are kept by Administration Section
All the letters/ parcels addressed to the Senior Audit Officer (Admn.) and Administrative Head are received and diarized in this cell.